This policy is intended to provide information regarding the recognition of Honor and Leadership Societies by the University.

Reason for Policy

To establish a standardized process for 91�Թ��� to evaluate and incorporate new honor and leadership societies. Given the significant number of societies that actively solicit student membership, it is essential that the University affiliate only with those societies that provide demonstrable benefits to students. This process helps safeguard student participation by directing them toward organizations that enhance academic achievement, leadership development, and professional advancement, while upholding the University’s commitment to excellence and integrity.

Who Is Governed by this Policy

Faculty, Staff and Students

Policy

• Faculty, staff, and students are welcome to bring new honor and leadership societies to the attention of the University. Committees of University administrators and faculty will determine if they are suitable for endorsement by the institution. This policy defines the process for vetting these groups.
• All approved societies and their campus advisor must be added to the list of Adelphi recognized honor societies so this remains current.

Definitions

This policy does not have definitions associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Procedures

• For societies that are grounded in a discipline or primarily academic in nature, a new society will be vetted by the faculty member in the academic discipline of the society, the Dean overseeing the discipline, the Dean of the Honors College, and the Provost. This group will consult with the that vets honors societies and recognizes those it deems promote “the values of higher education; fosters excellence in scholarship, leadership, service, and research; and adheres to the standards of honor society excellence.”
• For societies that are grounded in Student Affairs co-curricula programs, services and leadership, a new society will be vetted by the Assistant Vice President and Vice President of Student affairs. This group will consult with the that vets honors societies and recognizes those it deems promote “the values of higher education; fosters excellence in scholarship, leadership, service, and research; and adheres to the standards of honor society excellence.”

Forms

This policy does not have forms associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy. Applications from faculty, staff, and students should comply with the .

Related Information

ACHS Eligibility Requirements

The Association of College Honor Societies (ACHS) recognizes certified member societies that uphold academic excellence and promote leadership among students. These societies offer membership to undergraduate and graduate students enrolled in accredited institutions who have demonstrated exceptional performance in their coursework and related activities.

General Classification

These societies accept students from any major, provided they meet established academic criteria. Membership eligibility is primarily based on scholarship. Students in the top 20% of their class or with a GPA of at least 3.5 for scholarship-focused memberships. Students in the top 35% or with a GPA of at least 3.3 for those who also demonstrate leadership.

Specialized Classification

These societies focus on specific fields of study and have similar GPA requirements (top 35% or GPA of at least 3.3). Membership categories are the same as in the general classification.

To be a certified member society, an organization must:

• Be recognized as a 501(c) charitable organization.
• Establish criteria for membership based on academic and other achievements.
• Maintain democratic governance and non-discrimination policies.
• Regularly report on membership and governance changes.

Certified member societies must continuously meet ACHS requirements and support its mission.

Certified societies can establish collegiate chapters at accredited institutions, maintaining active status based on institutional support and accreditation. They may also create alumni chapters based on various groupings.

Document History

• Last Reviewed Date: December 22, 2025
• Last Revised Date: December 22, 2025
• Policy Origination Date: October 27, 2025

Who Approved This Policy

Executive Leadership

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It is the policy of 91�Թ��� to protect its human and physical assets and ensure continued operations during and after all manner of emergencies, whether natural or manmade, by implementing appropriate emergency management policies, plans, and procedures designed to ensure the University’s ability to effectively respond to and recover from emergencies.

Reason for Policy

The purpose of this policy is to establish guidelines and procedures for the closure, delay, or early dismissal of the University due to inclement weather and other emergencies.

Who Is Governed by this Policy

Faculty, Staff, and Students

Policy

Closure, delays, and early dismissals at the University will be implemented only under emergency conditions. Every effort will be made to maintain classes and all employees are expected to report to work unless they specifically hear otherwise. However, when health or safety conditions and/or a declared state of emergency warrants, the University may delay opening a campus or specific offices and areas, cancel some or all classes and/or activities, or implement an emergency closing of all or part of the University.

In most weather related cases, the Garden City campus, the SFC-Brooklyn (NYC Campus), & Hauppauge Center will follow identical protocols while the Hudson Valley center will follow their own weather closing procedures due to being in an area where winter weather conditions are more prevalent.

Communication

In the event of inclement weather, employees who have registered for Adelphi’s Mass Notification System will be automatically notified.�� Those not registered can use the following telephone numbers to learn the status of the University opening and any changes in staffing requirements:

Emergency Notifications

In order to broaden our emergency notification and crisis communication channels, Adelphi’s University Mass Notification System enables the University to, in a timely manner, broadcast urgent messages and deliver instructions to the campus community when necessary.

With the University Mass Notification System, Adelphi can send notifications to students, faculty, and staff using their preferred communications channels, including text or voice messages to a cell phone or home phone. Users can also revise their emergency contact information when needed via Adelphi’s eCampus Web portal.

In addition to the notification system, the university will post closings and updates on social media and the Adelphi website home page.�� Local television and radio stations will broadcast the closings as well.

The following radio and television stations will continue to announce “on-air” all major storm closings/delays in alphabetical order.

TV—N���s 12, Campus AU TV News

In most weather-related cases, the Garden City campus and the SFC Brooklyn (NYC-Brooklyn Campus) and Hauppauge Centers will follow identical protocols while the Hudson Valley center will follow their own weather closing procedures due to being in an area where winter weather conditions are more prevalent.

Weather Related Safety

Students, employees, guests and visitors must assume responsibility for their own health and safety, as well as for their class or work responsibilities. If the University is open, employees concerned about their safety for reasons specified in this policy may choose to arrive late to work, leave early from work, or not report to work, but should first notify their supervisor of their intention. Remote work may be allowed at the supervisor’s discretion.

Definitions

Essential Personnel – employees that need to physically be on Adelphi campuses due to the nature of their jobs.

Non-Essential Personnel – bulk of employees – those who can successfully complete their responsibilities remotely, at home, all or most of the time or whose on-campus work schedule has been reduced during this time.

Procedures

An emergency event has the potential to significantly impact the 91�Թ��� campus and the community as a whole. The Department of Public Safety and Transportation, in conjunction with our University partners, has many responsibilities regarding preparations, response operations, and resumption of normal university operations following an event.

Types of Operations

Adelphi’s leadership team has made the decision to continue to utilize the same school closing protocols used in the past. Under these protocols, if a closure, delay, or early dismissal is declared, we will close University operations, including all instruction (both virtual and in person), Zoom scheduled meetings and support services, for the day.��

We understand that during any emergency condition there are unique challenges that we all need to address at home.�� This could be children home from school and/or wifi or zoom not properly working during the storm.��

School Status – There are four (4) operating statuses for University operations:

1. OPEN- School is open, operating under normal conditions
   • The University’s normal operating condition. Students, employees, guests and visitors should assume the University is open unless they have received official communication from the University.
2. DELAYED OPENING – University is operating on a delayed opening status.
   • The decision to delay opening of the campus resides under the authority of the President, or designee. When campus has a delayed opening, classes and campus activities will be delayed till the designated time.��
3. EARLY DISMISSAL – University is closed early.
   • The decision to dismiss campus early resides under the authority of the President, or designee. When campus has declared an early dismissal, classes and campus activities will begin again the next day, unless otherwise noted.��
4. CLOSED – University is closed.

Communication of Closures, Delays, or Early Dismissals

The Department of Public Safety and Transportation would like to remind everyone that in the event of an emergency situation and/or school closing, Public Safety will alert you through the 91�Թ��� Mass Notification System (Regroup) and will post the information on radio, television and the Adelphi home page, as well as Adelphi’s info line phone numbers.

• The emergency notification system to broadcast urgent messages and deliver instructions to the campus community;
• Send an email announcement to all students, faculty and staff via their @adelphi.edu addresses;��
• Update the campus homepage (adelphi.edu)
• Record a message on the call for Info Lines for the Main Campus and Centers, listed on the back of your AU ID Card;��
• Update the Radio and Television Stations, as appropriate.

These communications are the official sources of information on 91�Թ��� closure, delay, or early dismissal and supersede any other available public information.

In deciding whether to close or keep open Adelphi’s Garden City campus and its centers, the University closely monitors the emergency conditions and works with local and state emergency services, including the Nassau County Office of Emergency Management. We also work in concert with other Long Island schools and universities.

In making these difficult decisions, the safety of the entire Adelphi community is our highest priority. We also understand the importance of notifying the community as early as possible and make every attempt to announce a closing by 5:00 a.m.—before most people begin commuting. Occasionally, changing emergency conditions will force us to make a decision after 6:00 a.m. At all times, safety is our first concern.

Transportation & Parking

The Department of Public Safety & Transportation will advise the campus community, via email, regarding parking and Panther Shuttle availability during declared emergency conditions.��

Weather Related Events

In preparation for the weather related event, the campus community is often directed to park all vehicles on the campus to the underground garages within a time frame. This is in preparation to maintain snow and/or debris removal operations during and after a weather event.

Please note that vehicles not parked in these designated locations are subject to a summons, and or possibly towed, if removal operations are interrupted.

Classes and Work

Classes and Activities

When there is a delayed start, all classes and activities on the affected day that begin before the delayed opening time will be cancelled. For example, if classes are delayed until 11 a.m., any classes scheduled to meet prior to 11 a.m. will be cancelled.

When there is an early dismissal, all classes and activities on the affected day that begin at and after the dismissal time will be cancelled. For example, if classes are dismissed at 4 p.m., any ongoing classes and classes scheduled to meet after 4 p.m. will be cancelled. Classes will resume the next day unless otherwise noted.��

Work

Essential staff from departments such as Public Safety and Facilities will be on campus to assist with snow removal or other emergency condition removal, maintaining the infrastructure and keeping the campus safe. Students, faculty and most staff will get a snow day. Paid Time Off During an Emergency Condition

For Non-Union Employees:

In the event of a scheduled vacation day, sick day, floating holiday, or personal day on a day which was subsequently designated by the University as an emergency closing, the employee will NOT be charged for the day as originally approved. The employee’s timesheet will reflect the emergency closing (e.g., a snow day, flood, etc.) for the day, or portion of the day (.5) in the event of a delayed opening or early closure.

For Union Employees:

In the event of an emergency closing, the applicable Collective Bargaining Agreement (CBA) will supersede University policy. Union employees should refer to their CBA for further details on emergency closings.

Forms

This policy does not have forms associated with it at this time. Upon periodic policy review, this area will be evaluated to determine if additional information is needed to supplement the policy.

Related Information

Emergency Operations Plan

Winter Storm Emergency Mobilization and Operations Plan (Internal) – (E-Mail sent Annually)

Important Notice for the 91�Թ��� Community: Winter Weather Advisory Information (E-Mail sent Annually)

Document History

• Policy Origination Date: Unknown
• Last Reviewed Date: July 23, 2024
• Policy Reviewed by: Policy Owner and Policy Experts
• Last Approval Date: July 23, 2024

Who Approved This Policy

Executive Leadership

The post Emergency Closure, Delays, and Early Dismissal Policy appeared first on 91�Թ���.

To ensure the safety and security of all members of the University community, 91�Թ��� complies with the Jeanne Clery Act, which requires institutions to issue a timely warning when a Clery crime, occurring within Clery geography, poses a serious or on-going threat to the campus community.

Reason for Policy

This policy is to ensure compliance with the Timely Warning requirements of the Jeanne Clery Act and to provide 91�Թ���, including faculty, staff, and students with timely information about crimes. 91�Թ��� Timely Warning Policy is intended to aid in the prevention of crimes posing a serious or continuing threat to the community.

Who Is Governed by this Policy

Administration, Staff, Students, Campus Security Authorities (CSA), Visitors

Policy

Under the federal Jeanne Clery Act, 91�Թ��� Department of Public Safety is responsible for disseminating a Timely Notice. 91�Թ��� will issue a Timely Warning Notice (TWN), also known as a Safety Alert, in the event that it receives notice of an alleged Clery Crime occurring within Clery Geography. Clery Geography includes the Garden City Campus, Hauppauge Education and Conference Center, New York City-Brooklyn Center, Hudson Valley Center, non-campus property (property owned/controlled by the University), and/or public property (property within or immediately adjacent to campus). The crimes that often require the distribution of a TWN/Safety Alert include Murder/Non-negligent Manslaughter (or any suspicious death), Robbery, Aggravated Assault, Sexual Assault (Rape, Fondling, Statutory Rape, Incest), patterns of Burglaries, and/or major cases of arson. In addition, you may see a TWN/Safety Alert for other Clery or Non-Clery crimes when deemed necessary. In the event that a situation happens within Clery Geography, and the judgement of the Executive Director of Public Safety and Security, or designee, considers it to constitute a serious threat (with advisement from Local Law Enforcement and/or Title IX), a campus wide “timely warning” is distributed. For the purpose of this policy, “timely” means as soon as reasonably possible after an incident has been reported to the Department of Public Safety, to the Campus Security Authorities identified by 91�Թ��� or local police agencies that have reported the information to the University.

The University will issue a TWN / Safety Alert in all instances in which

1. a crime is committed;
2. the perpetrator has not been apprehended; and
3. there is a substantial risk to the physical safety of other members of the campus community because of this crime.

Such crimes include, but are not limited to:

1. Clery Crimes that are reported to any Campus Security Authority or the local police; or
2. the University determines that the incident represents an ongoing threat to the campus community.

Timely Warning / Safety Alert

• Scope: Narrow focus on Clery Act Crimes
• Why: Timely warnings are triggered by crimes that have already occurred but represent an ongoing threat. Issue a timely warning for any Clery Act crime committed on University Clery Act geography that is reported to our campus security authorities or a local law enforcement agency, and that is considered by the institution to represent a serious or continuing threat to students and employees.
• Where: Applies to crimes that occur anywhere on University Clery Act geography.
• When: Issue a warning as soon as the pertinent information is available.

A Notice is considered “timely” if it issued as soon as pertinent information is available and as soon as reasonably practicable after an incident has been reported to any CSA and/or Public Safety. The timeliness of a notice shall be determined and evaluated on a case-by-case basis.

Definitions

• Timely Warning: The Clery Act requires you to alert the campus community to certain crimes in a manner that is timely and will aid in the prevention of similar crimes. Although the Clery Act doesn’t define “timely,” the intent of a warning regarding a criminal incident(s) is to enable people to protect themselves. This means that a warning should be issued as soon as pertinent information is available.
• The nature of the crime: This means that the University should consider the type of crime that was reported to determine whether a Timely Warning is warranted.
• The continuing danger to the campus community: This means that after a Clery Act crime is reported, the University should consider whether their students and employees are at risk of becoming victims of a similar crime.
• The possible risk of compromising law enforcement efforts:��This factor does not mean that in the event of a serious or continuing threat to our students or employees the University should decide not to issue a timely warning. It means that the institution should consider the potential impact on various law enforcement operations as it issues these warnings.

Procedures

Making the Decision to Issue a Timely Warning

In determining whether to issue a Timely Warning, on a case-by-case basis, the University will consider all the facts surrounding the crime including factors such as the location of the crime, the nature of the crime, the continuing danger to the campus community, and the possible risk of compromising law enforcement efforts. If there is insufficient information available to determine whether the incident represents a serious and continuing threat to the Adelphi community, Adelphi will issue a Timely Warning Notice / Safety Alert. A Timely Warning Notice will not be sent if, based on the information available,

• If it appears unlikely that there is an ongoing threat to the community, such as the perpetrators have been apprehended and the threat of imminent danger to the Adelphi Community has been mitigated by the apprehension; or
• In which 91�Թ��� Department of Public Safety was not notified of the crime in a manner that would allow the department to post a “timely” warning for the community; or
• In which, Adelphi does not have full information to evaluate the nature of the ongoing threat;

In addition, it will be noted in the content of the Timely Warning Determination form which you can get in the Public Safety Office.

Note: A Timely Warning is distributed after a crime/incident has already occurred and been reported to Adelphi Public Safety but is considered ongoing (i.e. pattern of burglaries). In an emergency situation, an Emergency Alert is more likely to be sent out than a Timely Warning for immediate action by the campus community for an active threat (i.e. Hostile intruder; Weather Storm, etc.).

By law, 91�Թ��� is not required to issue a Timely Warning for off-campus crimes; however, situations occurring off-campus are evaluated on a case-by-case basis to determine if there is a crime that poses a serious or continuing threat to the community. A safety alert may be distributed to the Adelphi Community in the event that a situation arises off campus, that in the judgment of the Executive Director of Public Safety and Security, or designee, considers it to constitute an ongoing or continuing threat to the off campus community.

When to issue a Timely Warning / Safety Alert?

As soon as pertinent information is available, the Department of Public Safety and Transportation will evaluate the need to issue a timely warning based upon the following conditions:

• A Clery Act crime occurring within the University’s Clery geography or poses a risk to the campus community that has been reported to campus security authorities or the Department of Public Safety and Transportation;
• A Non-Clery Act crime occurring within or around the University or poses a risk to the campus community that has been reported to campus security authorities or the Department of Public Safety and Transportation; and
• The University considers the crime to represent a serious or continuing threat to students and employees.

What is Included in a Timely Warning?

The Executive Director of Public Safety and Security, or designee, will determine the content, on a case-by-case basis, based on the incident that has occurred. The content will provide a clear description of what has been reported without compromising law enforcement efforts and/or jeopardizing the confidentiality of the Victim(s). The information will include, to the extent known, the date, time, nature of the offense, brief overview of circumstance, physical description of the Person of Interest(s), law enforcement’s immediate action(s), a request and method for witnesses to contact Public Safety or Law Enforcement, and outline Safety Tips that the Adelphi Community can take to prevent similar occurrences. In compliance with the Violence Against Women Reauthorization Act, the names of crime victims will not be published in Timely Warnings.

What department or individual is responsible for issuing the Timely Warning?

The Executive Director of Public Safety and Security or designee will approve the dissemination of the TWN/Safety Alert. Once the decision has been made to issue a timely warning, the Department of Public Safety and Transportation is responsible for distributing the warning. Timely warnings are distributed via methods reasonably likely to reach the entire campus community and updated as new crime information becomes available. This is typically accomplished by:

• Posting a notice on the Adelphi Public Safety website and;
• Sending a mass email using the University email system;
• Utilizing the Regroup Alert System (see below) to send a text message or voice message to the campus community (done on a case-by-case basis).

How should a crime be reported?

TWN/Safety Alerts are provided to students and employees at 91�Թ��� in a manner that is considered “timely”. The intent in issuing a timely warning is to enable members of the campus community to protect themselves and to aid in the prevention of similar crimes. Anyone with information they feel warrants a timely warning/safety alert should immediately contact Public Safety at 516.877.3511 or in person at the public safety command center, Levermore Hall. In addition, you can report a crime or incident to a campus security authority.

Are there confidential/anonymous reporting procedures?

If you are the victim of or witness to a crime and do not want to pursue action within the university system or the criminal justice system, you may still want to consider making a confidential/anonymous report. The purpose of a confidential/anonymous report is to comply with your wish to keep the matter confidential, while taking steps to ensure the future safety of yourself and others. With such information, the University can keep accurate records of the number of incidents involving students, determine where there is a pattern of crime with regard to a particular location, method or assailant, and alert the campus community to potential danger. Reports filed in this manner are counted and disclosed in the annual crimes statistics for the institution and may result in a timely warning report.

To file a confidential/anonymous report please use the Whistleblower Hotline. For more information, on this Hotline, please visit Whistleblower Hotline.

What to do if an Emergency Notification is issued instead of a Timely Warning?

The Department’s regulations specify that “an institution that follows its emergency notification procedures is not required to issue a timely warning based on the same circumstances; however, the institution must provide adequate follow-up information to the community as needed.”

Forms

• Incident Report Form (Located at the Department of Public Safety)
• Timely Warning Notification Documentation (Internal Public Safety use only)

Related Information

• Clery Act
• Emergency Notifications and Alerts
• Campus Security Authorities (CSA)
• Annual Security and Fire Safety Report
• Safety Alerts
• Whistleblower Hotline
• (PDF)

Document History

• Policy Origination Date:��Unknown
• Last Reviewed Date: August 28, 2025
• Policy Reviewed by: Policy Owner and Policy Experts
• Last Approval Date: August 28, 2025

Who Approved This Policy

Executive Leadership

The post Timely Warning Notice (TWN) / Safety Alert appeared first on 91�Թ���.

It is the policy of 91�Թ��� to protect its human and physical assets and ensure continued operations during and after all manner of emergencies, whether natural or manmade, by implementing appropriate emergency management policies, plans, and procedures designed to ensure the University’s ability to effectively respond to and recover from emergencies.

Reason for Policy

This policy is intended to offer guidance in the event of an emergency condition or possible emergency condition.

Who Is Governed by this Policy

Faculty, Staff, and Students

Policy

Emergencies should be reported to the Department of Public Safety and Transportation 24-hours a day, 7 days a week, and 365 days a year. Public Safety can be reached by dialing extension 3511 (516.877.3511), or, in the event of emergency, dial 5 or 3507 from any campus phone or, use any blue light call box for immediate help.

Emergency Notifications

In order to broaden our emergency notification and crisis communication channels, Adelphi’s University Mass Notification System enables the University to quickly broadcast urgent messages and deliver instructions to the campus community when necessary.

With the University Mass Notification System, Adelphi can send notifications to students, faculty, and staff using their preferred communications channels, including text or voice messages to a cell phone or home phone. Users can also revise their emergency contact information when needed via Adelphi’s eCampus Web portal.

To sign up or edit your profile in the Mass Notification System:

Please follow the instructions below to get to your Regroup Contact Profile Dashboard, where you can input, update, change and/or test your information

• Go to the service after accessing .
• You will be directed to a login page. Please select “Adelphi Login”.
• The first time you access the Regroup Alert Service, you will be prompted to finalize your Contact Profile as part of an initial setup. Future Logins should direct you to the Contact portal after login.

Please note that although the system settings may include your email address, at this time the University is using text and voice message to broadcast urgent messages.

Alert Beacons

The Department of Public Safety and Transportation along with our partners in Information Technology have incorporated a new feature to the existing “Adelphi Alert” platform. The integration of “Alert beacons” to the existing Adelphi Alert (Regroup) platform has increased the University’s capability to reach a wider audience while simultaneously reducing the time it takes to send timely and actionable information in the event of an incident affecting the campus community.

The alert beacons are strategically located in the common areas of public use spaces throughout campus and are easily identifiable in that when activated by Public Safety Officers staffing the Public Safety Command Center, the beacons emit an alert tone and signal through the use of a strobe light, red flashers, and an alert siren. A predetermined message is simultaneously displayed on the screen which provides information as to the nature of the emergency and what actions to take.

In addition to the alert beacon activation, an SMS message will be immediately and concurrently sent to your wireless devices (if registered with the University’s Mass Notification System) further increasing the University’s reach when it comes to emergency notification. Follow-up information and incident updates will be disseminated through the use of the “Adelphi Alert” or “AU Alert” (Regroup) system as necessary.

Beacons are currently located in the following spaces:

• Alice Brown Early Learning Center
• Alumni House
• Center for Recreation and Sports
• Hy Weinberg Center
• Nexus Building
• Performing Arts Center
• Swirbul Library

For more information on Emergency Notifications, please see the Emergency Operations Plan or the Public Safety website.

Definitions

This policy does not have definitions associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Procedure

All active faculty, staff, and students are automatically enrolled in the system. All staff and faculty will remain active as long as you are an employee of the University. Active students for the current semester are also enrolled. Faculty, staff, and students cannot opt-out of messages but may update their point of contact through the Regroup portal.

The Department of Public Safety and Transportation tests the University Mass Notification System at least once every calendar year, and such tests may be announced or unannounced.

Forms

This policy does not have forms associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Related Information

• Public Safety and Transportation
• Emergency Protocols
• Report a Crime
• Timely Warning/Emergency Notification

Document History

• Policy Origination Date: January 1, 2002
• Last Reviewed Date: August 28, 2025
• Policy Reviewed by: Policy Owner and Policy Experts
• Last Approval Date: August 28, 2025

Who Approved This Policy

Executive Leadership

The post Emergencies appeared first on 91�Թ���.

The University Mass Notification System enables the University to immediately broadcast urgent messages and delivery instructions to the campus community when necessary.

Reason for Policy

For the University Mass Notification System (Regroup Alert) The telephone is the primary means of emergency notifications at the University. The University utilizes an off campus vendor for these notifications to the entire University community.

Who is Governed by this Policy

Faculty, Staff and Students

Policy

91�Թ��� Department of Public Safety is responsible for responding to all significant incidents that may involve an immediate or ongoing threat to the health and/or safety of the Adelphi Community, in addition to, using appropriate resources to mitigate and investigate such incidents. An emergency notification may apply to both criminal and non-criminal incidents and can include but is not limited to: weather or natural disaster events, public health emergencies, hazardous materials spills or gas leaks, riots or armed intruders.

The University’s Mass Notification System is the system used for emergency notifications. An SMS message will be sent to all cellular telephones and voice messages to office telephones (if registered with the University’s Mass Notification System). Notification can also be sent over the University exterior Public Address System to the University community from the Command center located in Levermore Hall. The University’s Mass Notification System is intended for the immediate transmission of specific information regarding an emergency to all members of the University. Public Safety signs up the University Community for the University’s Mass Notification system upon receipt of their 91�Թ��� Identification Card. You can change or update your registered devices through the Regroup Contact Profile Dashboard accessible through . After you are signed in to , go to the Services section and select Regroup Alert. Once you select “Adelphi Login” you can sign in with your Adelphi username and password.

The Department of Public Safety and Transportation tests the University Mass Notification System at least once every calendar year, and such tests may be announced or unannounced. The campus also tests its emergency response and evacuation procedures on at least an annual basis. Furthermore, emergency tabletop exercises are conducted on an annual basis.

Definitions

Emergency Notification: Wide focus on any significant emergency or dangerous situation (may include Clery Act crimes). An emergency notification is triggered by an event that is currently occurring on or imminently threatening the campus. Initiate emergency notification procedures for any significant emergency or dangerous situation occurring on the campus involving an immediate threat to the health or safety of students or employees. The notification applies to situations that occur on our campus. The University will initiate procedures immediately upon confirmation that a dangerous situation or emergency exists or threatens.

Procedures

Confirming the Existence of a Significant Emergency or Dangerous Situation and Initiating the Emergency Notification System

The University President or designee who includes: the Provost and Executive Vice President (or designee), or Vice President of Administration (or designee), or the Executive Director of Public Safety and Security (or designee). The Executive Director of Public Safety and Security, or designee, may confirm and has the authority to declare an emergency or dangerous situation (emergency condition) involving an immediate threat to the health and/or safety of students or employees. An emergency condition is�� defined as a sudden, unexpected, or impending situation that may cause injury, loss of life, damage to property, and/or interference with the normal activities of the University and which, therefore, requires immediate attention and remedial action.The Department of Public Safety and Transportation takes the initial lead in implementing the appropriate response plan, assessing the crisis, reviewing all the available information, delegating responsibility where appropriate, and ensuring the information needs of the Campus community and/or segment(s) of the community are met.

Upon being notified of an emergency on campus [through phone call or in-person reporting] the Department of Public Safety will be immediately dispatched to the reported emergency location and/or view the situation via CCTV. Public Safety will verify that a legitimate emergency or dangerous situation exists on campus, accomplishing confirmation. As needed, the Department of Public Safety and Transportation will utilize all information resources at its disposal to confirm that there is an emergency. Confirmation may come from a number of sources, including departments on campus and/or local agencies depending on the type of emergency. To evaluate the significance of the threat, the Department of Public Safety may consult with experts, including but not limited to: Garden City Police Department, Garden City Fire Department Other Local Law Enforcement Officials, University Environmental Health and Safety, National Weather Service, etc. The Executive Director of Public Safety and Security, or designee, may confer with the Vice President of Student Affairs, University Communications representative, and/or the Vice President of Administration, if readily available, and then will, without delay and taking into account the safety of the community, determine the content of the notification, dependent on the emergency, and initiate the notification system(s). Due to the time sensitivity of emergency alerts, the decision to initiate the alert system will be determined as quickly and thoroughly as possible.

Determining the Contents of the Emergency Notification

The Department of Public Safety will develop a concise message to convey the appropriate message to the community. The messages are designed to Alert, Inform, and Reassure the community. The Department of Public Safety does not use pre-determined* template messages, however, the content of every communication, which notifies the Adelphi Community of an emergency, will include:

• The specific nature and location of the event;
• Actions being taken by the University;
• Status of those involved (when known);
• Actions one should take to help assure their own safety; and
• Follow-up information will be provided to the community as well as at the conclusion of the immediate threat/emergency.

The goal of the alert is to ensure individuals are aware of the situation and that they know the steps to take for personal and community safety.

The Department of Public Safety maintains a written record of actions and decisions for after-action assessment and archival purposes.

*The Department does have at least five (5) predetermined message activation devices in the Command Center that can activate the Regroup Alert system and Alertus beacons. The predetermined messages are for Hostile Intruder, Emergency PSO Response, Weather Alert, All Clear and Test.

Determining the Appropriate Segment or Segments of the Campus Community to Receive an Emergency Notification

Upon confirmation of a significant emergency or threat to the Adelphi Community, the Executive Director of Public Safety and Security, or designee, will immediately notify the campus community. 91�Թ��� notifies the entire campus community and does not segment the community for notifications., or segment(s) of the community. Subsequently, they will initiate the University emergency notification system (Regroup Alert), unless issuing a notification will, in the professional judgment of responsible authorities, compromise efforts to assist a victim or to contain, respond to, or otherwise mitigate the emergency.

Procedures Used to Notify the Campus Community

In the event of a serious incident that poses an immediate threat to members of the Adelphi community, the Department of Public Safety and Transportation will initiate various electronic, public address systems and text message notifications in place for communicating information quickly. Generally, all members of the campus community will receive an emergency notification. In addition, the University may issue additional emergency notifications to the wider community members. In order to notify the larger campus community, 91�Թ��� will share information via email and post updates on the website for alumnae and families.

Some or all of the following methods of communication may be activated in the event of an immediate threat to the Adelphi community.

• 91�Թ��� Regroup Alert System (discussed below)
• 91�Թ��� Website
• Mass Email
• Exterior Emergency Call Box Public Address Announcement System
• Alert Beacons
• Fire Alarms
• Radio and Television stations

Procedures Used to Notify the Larger Campus Community

The University may issue additional emergency notifications to the larger campus community. In order to notify the larger campus community, 91�Թ��� will share information via email and post updates on the University website. If the emergency needs to be communicated to the surrounding community, local television and/or radio stations will be notified to give or post a statement with the appropriate content as described in the section titled “Determining the Contents of the Emergency Notification”. In addition, the Commissioner of the Garden City Police Department receives a University Mass Notification System (Regroup Alert), which they use to notify the surrounding community through their mass notification system “SwiftReach”.

University Mass Notification System (Regroup Alert)

The telephone is the primary means of emergency notifications at the University. The University utilizes an off campus vendor to send emergency notifications and timely warnings (case-by-case basis) to the entire University community. The University’s Mass Notification System is the system used for this purpose. Upon confirmation of a significant emergency or threat, the Chief���Ǵ���Campus��Safety��and Emergency Management will initiate the Regroup Alert system. This is done by going into the Regroup Alert system, entering in the message that needs to be sent, and selecting the entire campus community. An SMS message will be sent to all cellular telephones and voice messages to office telephones (if registered with the University’s Mass Notification System). Notification can also be sent over the University exterior Emergency Call Box Public Address System and/or Alert Beacons to the University community from the Command Center located in Levermore Hall.

The University’s Mass Notification System is intended for the immediate transmission of specific information regarding an emergency to all members of the University. Public Safety signs up the University Community for the University’s Mass Notification system upon receipt of their 91�Թ��� Identification Card.

You can change or update your registered devices through the accessible through eCampus at portal.adelphi.edu. It is part of the single sign-on, so you will sign in with your Adelphi username and password. After you are signed in to eCampus, go to the Services tab and select the University Mass Notification System icon.

The following instructions allow you to get to your Regroup Contact Profile Dashboard, where you can input, update, change and/or test your information.

• Go to the����service after accessing��.
• You will be directed to a login page. Please select “Adelphi Login”.
• The first time you access the Regroup Alert Service, you will be prompted to finalize your Contact Profile as part of an initial setup. Future Logins should direct you to the Contact portal after login.

The Department of Public Safety and Transportation tests the University Mass Notification System at least once every calendar year, and such tests may be announced or unannounced. The campus also tests its emergency response and evacuation procedures on at least an annual basis. Furthermore, emergency tabletop exercises are conducted on an annual basis.

Please note that although the system settings may include your email address, at this time the University is using text and voice message to broadcast urgent messages.

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91�Թ��� expects and demands the highest ethical standards in the conduct of research by its faculty, students and staff in all its sites and in collaboration with other educational institutions, agencies and organizations. While respecting the right of the researcher to full academic freedom in research, Adelphi is firmly committed to adhering to the basic ethical principles underlying the acceptable conduct of research involving human subjects, as set forth in The university has provided the a Federalwide Assurance (FWA) of compliance with the ethical principles and regulations governing research with human subjects. This FWA is written documentation of the University’s commitment to comply with local and federal laws and regulations governing human research. The University is committed to maintaining an active FWA by completing timely renewals every five years or as otherwise required by OHRP regulations.

Research must be conducted under the highest standards of honesty and integrity. All data, primary sources, procedures, and findings must be properly and thoroughly documented. The credibility and long-term reputation of the University and faculty and staff depend on the encouragement, enforcement and reward of superior ethical standards and good stewardship of research funds. Achieving high standards of research integrity should transcend considerations of finance, personal gain and short-term individual and institutional recognition. For purposes of this policy, research also includes contract testing conducted by university units.

Reason for Policy

The university relies on its faculty to maintain the highest principles of ethical conduct in research. The primary responsibility for maintaining integrity in research lies with those who perform it and supervise. This statement of policy and procedures is intended to carry out 91�Թ���’s responsibilities under the and is consistent with the Federal Research Misconduct Policy (OSTP). Although incidents of research misconduct are rare, the university has the responsibility to investigate possible misconduct and to resolve cases fairly and quickly. Research misconduct is a serious breach of the rules of the university and the wider academic and research communities.

Who is Governed by This Policy

Faculty, students and staff

Policy

This policy is applicable to research misconduct occurring within six years of the date that a funding agency or the University receives an allegation of research misconduct, with exceptions for Health and Human Services (HHS) funded research. When research projects have multiple sponsors, all sponsors must be notified of the allegations and a determination will be made as to whether any sponsor will take the lead. The University must cooperate with sponsors and oversight agencies during any research misconduct proceeding, including addressing deficiencies, assisting in administering and enforcing administrative actions, and transferring custody or providing copies of the institutional record or sequestered evidence.

Confidentiality and Protection from Retaliation

Confidentiality is an important component of research misconduct proceedings. Disclosure of the identity of Respondents, Complainants, witnesses, and research subjects that may be identifiable from research records during research misconduct proceedings is limited, to the extent possible, to those who need to know. Those who need to know may include: Institutional Review Boards (IRBs) and other research compliance committees; journals, editors, publishers and co-authors; other institutions of higher education; and sponsors of research that are part of the proceedings.

Throughout research misconduct proceedings, all reasonable and practical steps must be taken to protect the positions and reputations of Complainants, witnesses, and committee members, and to protect those individuals from retaliation by Respondents and/or individuals associated with the institution. Individuals responsible for any component of a research misconduct proceeding cannot have unresolved conflicts of interest with the Complainant(s), Respondent(s), or witnesses.

Admission and Settlement

At any point during a research misconduct proceeding, Respondent(s) may admit to committing research misconduct, or a settlement with the Respondent(s) may be reached. A Respondent’s admission of research misconduct must be made in writing and signed by the Respondent. The admission must be specific to the falsification, fabrication, and/or plagiarism that occurred, which research records were affected, and that it constituted a significant departure from accepted practices of the relevant research community. The statement must meet all elements required for a research misconduct finding according to this policy and all relevant federal sponsor requirements. With a Respondent’s admission, the institution may decide to terminate an ongoing research misconduct proceeding, or they may continue the proceedings if the admission statement is insufficient.

Definitions

A. Research Misconduct

Research misconduct is defined as fabrication, falsification, or plagiarism in proposing, performing, or reviewing research, or in reporting research results.

• Fabrication is making up data or results and recording or reporting them.
• Falsification is manipulating research materials, equipment, or processes, or changing or omitting data or results such that the research is not accurately represented in the research record.
• Plagiarism is the appropriation of another person’s ideas, processes, or results, or words without giving appropriate credit.

Research misconduct does not include honest error or differences of opinion. Research misconduct does not include misconduct that occurs in the research setting and does not affect the integrity of the research record, such as misallocation of funds, sexual harassment, and discrimination, which are covered by other University policies.

B. Key Personnel

• Complainant refers to the individual who alleges that research misconduct has occurred.
• Deciding Official (DO) is appointed by the University President. Typically, the Provost serves as the DO and must hold sufficient rank to carry out duties and responsibilities. The DO takes interim administrative actions, makes final determinations on allegations, and appoints the Research Integrity Officer. The DO cannot also serve as the RIO or Deputy RIO.
• Research Integrity Officer (RIO) serves as the primary individual responsible for managing a research misconduct proceeding, conducts assessments, sequesters research data, maintains the institutional record, and manages inquiry and investigation committees.
• Institutional Certifying Official (ICO) ensures the institution has written policies and procedures for addressing allegations and complies with them. The DO appoints the ICO. The DO or RIO may serve as the ICO.
• Research Compliance Officer (RCO) ensures adherence to regulations and policies governing research activities, safeguarding ethical standards and institutional integrity. The DO appoints the RCO.
• Respondent refers to the individual against whom an allegation of research misconduct has been made.

C. Inquiry means information gathering and initial fact-finding to determine whether an allegation warrants an investigation.

D. Investigation means the formal examination and evaluation of all relevant facts to determine if misconduct has occurred.

E. ORI means the Office of Research Integrity, located in the Office of the Secretary of Health and Human Services.

Responsibility to Report Research Misconduct

The University recognizes the need to protect the rights and reputations of all individuals, including those alleged to have engaged in misconduct and those who report allegations. All Adelphi faculty, staff and students have the responsibility to report observed or suspected misconduct to the RIO. All parties to an inquiry have the obligation to maintain confidentiality throughout all phases and to cooperate and provide necessary information and documentation. Making knowingly false accusations of misconduct violates University values and may result in actions against the accuser(s).

If allegations are made against the RIO or DO, or if they have conflicts of interest, another individual may serve in that role on an interim basis upon consultation with, and appointment by, the President.

Procedures for Handling Alleged Research Misconduct

A. Assessment of Allegations

Upon receiving an allegation of research misconduct, the RIO must promptly assess the allegation to determine whether it: (1) falls within the definition of research misconduct; and (2) is sufficiently credible and specific so that potential evidence may be identified. If the RIO is unavailable or has a conflict, another appropriately qualified individual and appointed by the President (other than the DO) may conduct the assessment.

The assessment must be documented with one of two outcomes: (1) an inquiry must be conducted if requirements are met, or (2) an inquiry does not need to be conducted. If an inquiry is warranted, it must start promptly, all research records must be sequestered, and the RIO must identify specific allegations to be reviewed.

During the assessment, funding sources for the research must be identified. The RIO is responsible for identifying and assessing each allegation when multiple allegations are received.

B. Inquiry Process

Inquiries are conducted as an initial review to determine whether an allegation warrants an investigation. The inquiry committee does not make a finding of research misconduct.

1. Notification and Sequestration: The University must make a good faith effort to provide written notification to Respondent(s) prior to or at inquiry initiation. Before or at notification, the University must promptly take all reasonable steps to: obtain all research records and evidence (including from shared scientific instruments), inventory the records, and sequester them securely, including examining devices and cloud storage platforms. The Respondent(s) must be given copies of or supervised access to sequestered records during proceedings.
2. Inquiry Committee: The DO appoints an inquiry committee of no less than three individuals, with at least one having appropriate scientific expertise. Committee members must understand their charge, maintain confidentiality, and conduct business in compliance with regulations.
3. Inquiry Procedures: The committee will: review allegations and available evidence; interview Complainant(s), witnesses, and Respondent(s) separately (Complainant(s) and witnesses must not be interviewed with Respondent(s) present); sequester additional evidence when relevant; and provide notice to newly identified Respondents. The University is not required to conduct separate inquiries for each newly identified Respondent.
4. Inquiry Outcome: The inquiry determines whether: (1) there is reasonable basis to conclude the allegation falls within the definition of research misconduct; and (2) preliminary information indicates the allegation may have substance. The committee does not assess intent or determine if misconduct occurred. If honest error is found, the inquiry may be discontinued early. Even upon early discontinuance, a report is still required.
5. Timeline: Inquiries must be completed within 90 days unless circumstances warrant longer. Circumstances warranting additional time must be documented.
6. Inquiry Report: The University must notify the Respondent(s) whether investigation is warranted, providing a copy of the inquiry report, relevant regulations, and this policy. The Respondent(s) must have an opportunity to review and comment, with comments attached to the report. The final report must include: names and positions of Respondent(s) and Complainant(s); allegations reviewed; funding details; committee member names and expertise; inventory of sequestered evidence; interview transcripts; timeline; scientific analyses; basis for investigation recommendation; institutional actions; Respondent comments as appendix; and documentation of potential honest error. If no investigation is warranted, records are retained per the system Records Retention Schedule.

C. Investigation Process

1. Initiation: The University shall begin any investigation within 30 days after determining that investigation is warranted, in accordance with 42 CFR § 93.310(a). The DO appoints the investigation committee, which may include inquiry committee members. The committee must consist of no less than three individuals, with multiple members having appropriate scientific expertise. The RIO must notify the RCO and Provost before investigation begins.
2. Notification: Respondent(s) must be notified in writing of allegations and any additional allegations not addressed during inquiry.
3. Investigation Procedures: The investigation must be thoroughly documented and conducted impartially. It must include: examination of all research records and evidence; interviews with each Respondent, Complainant, and available witnesses (separately, with Respondent not present during witness interviews); sequestration of additional evidence; and written notice to newly identified Respondents. All significant issues and leads discovered must be pursued, including additional instances of possible misconduct
4. Timeline: Investigations must be completed within 180 days unless circumstances warrant longer. Circumstances warranting additional time must be documented. This includes preparing a draft report within 150 days and providing it to the Respondent(s) for comment.

D. Findings of Research Misconduct: A finding requires that: (1) there was significant departure from accepted practices; (2) misconduct was committed intentionally, knowingly, or recklessly; and (3) allegations were proven by preponderance of evidence. The University has a burden of proof. Destruction of records after being informed of allegations or failure to provide requested records is evidence of misconduct when established by preponderance of evidence.

1. Draft Investigation Report: The institution must give the Respondent(s) a copy of the draft investigation report and supervised access to records and evidence considered. Respondent(s) has 30 days to submit comments.
2. Final Investigation Report: The final report must include: specific allegations; research support documentation; committee member names and expertise; inventory of sequestered evidence; interview transcripts; identification of all affected publications and proposals; scientific analyses; committee recommendation for each allegation; copy of this policy; and Respondent(s)/Complainant(s) comments with committee consideration. If a committee recommends findings of misconduct, the report must identify: individual(s) who committed misconduct; type of misconduct; state of mind; significant departure from practices; summary of facts supporting conclusion; specific research support; and whether publications need correction or retraction.

E. Adjudication

The DO is responsible for making final determination on whether to accept the investigation report, its findings, and recommended institutional actions based on preponderance of evidence. If DO’s determination varies from investigation committee, detailed explanation must be maintained. The DO may return the report to the committee for further fact-finding.

The determination must include: (1) whether the institution found research misconduct and who committed it; (2) description of institutional actions taken or to be taken. In deciding sanctions, the DO should consider seriousness of misconduct, including degree of intent, whether isolated or pattern, and impact on research record, subjects, or public health.

Actions less than termination or expulsion are final unless the University provides for appeal in its procedures. Faculty facing termination may request review under applicable tenure policies; nonfaculty employees may pursue available appeal processes; students may request review under student disciplinary rules.

F. Appeals Process

If Respondent(s) does not agree with decision, written appeal may be made to the President within seven days of receipt. The President reviews the decision and makes a final determination. Appeals are restricted to evidence presented, with grounds limited to failure to follow appropriate procedures or arbitrary and capricious decision-making.

G. Federal Sponsor Requirements

1. Health and Human Services (HHS) Office of Research Integrity (ORI) Requirements
   For HHS-funded research, the University must follow 42 CFR Part 93 and maintain an active research integrity assurance with annual renewal. The University must: have written compliant policies; comply with those policies; notify ORI in advance of closing proceedings based on admission or settlement; notify ORI immediately when public health/safety is at risk, research must be suspended, civil/criminal law violations are indicated, immediate reporting is required to HHS, or Respondent(s) appeals findings; and transfer custody of institutional record or sequestered evidence to ORI upon request.The six-year time limitation does not apply if: (1) Respondent(s) continues or renews alleged misconduct through republication or citation (subsequent use exception); or (2) ORI or institution determines alleged misconduct would possibly have substantial adverse effect on public health or safety. For subsequent use exceptions not applied, documentation must be retained.When HHS-funded, proceedings cannot close until ORI receives Respondent’s signed admission and institution’s statement confirming culpability and explaining scope determination. Investigations must notify ORI on/before the investigation begins with an inquiry report. Interviews must be recorded and transcribed, exhibits numbered, transcripts provided to interviewees for correction, and Respondent(s) provided witness interview transcripts. Extensions beyond 180 days must be requested in writing from ORI.
2. National Science Foundation (NSF) Requirements
   For NSF-funded research, procedures must follow 45 CFR Part 689. NSF requires: inquiry completion within 90 days when allegation has substance; if inquiry finds at least one allegation warrants investigation, inquiry should conclude and investigation into all allegations started; investigation may be initiated directly if credible evidence from NSF or reputable source; evidence and conclusions must be provided to NSF; and NSF reserves right to conduct its own assessment, inquiry, and investigation.
3. Other Federal Requirements
   The Office of Science and Technology Policy (OSTP) Federal Research Misconduct Policy (December 2000) is used by several federal sponsors, and this policy is consistent with OSTP Policy.

H. Records Retention and Joint/Interinstitutional Proceedings

The University maintains the institutional record and all sequestered evidence for seven years after completion of research misconduct proceedings or completion of any sponsor proceedings, whichever is later. The University must give Respondent(s) copies of or supervised access to sequestered records during proceedings.

When multiple institutions receive allegations, one will be designated lead through memorandum of understanding. If a Respondent is employed by multiple institutions or changes employment, DOs determine which institution leads through MOU. If institutions cannot determine lead, the RCO makes a determination.

I. Additional Considerations

1. Reputation: The University will be diligent in efforts to protect and restore reputations of persons alleged to have engaged in misconduct when allegations are not confirmed, and those of persons who, in good faith, make allegations.
2. Obligation to Cooperate: All parties to an inquiry or investigation must cooperate and furnish all requested information. Making false accusations violates acceptable norms and will be reported to the RIO.
3. Modifications: This policy is unilaterally created by the University and may be changed at the University’s discretion to better comply with governmental requirements.

Forms

This policy does not have forms associated with it at this time. Upon periodic policy review, this area will be evaluated to determine if additional information is needed to supplement the policy.

Related Information

• Belmont Report
• Institutional Review Board

Document History

• Policy Origination Date: N/A
• Last Reviewed Date: February 12, 2026
• Policy Reviewed by: Policy Owner and Policy Expert(s)
• Last Approved Date: February 12, 2026

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In accordance with the governing regulations for students and schools, Curricular Practical Training authorization from the University Designated School Official is required for an international student to engage in any off campus internship, cooperative education, practicum, and/or practical training experience.

Reason for Policy

This policy sets forth a comprehensive set of guidelines and procedures for the eligibility, requirements, and authorization of Curricular Practical Training (CPT), required for an international student to participate in any alternative work/study, internship, cooperative education and/or other type of required internship or practicum that a sponsoring employer offers through agreements with a student’s academic school.

Who is Governed by this Policy

F-1 Nonimmigrant Students, Faculty, and Administration

Policy

Curricular Practical Training (CPT) is one type of practical training available to eligible F-1 students. Authorized by the Designated School Official (DSO), CPT is an alternative work/study, internship, cooperative education or other type of required internship or practicum that is an integral part of an established curriculum from a sponsoring employer through a written agreement with the student’s school. An F-1 student must receive prior authorization for CPT from their DSO prior to beginning any off-campus internship or practical training experience to avoid a violation of status.

Unauthorized participation in any off-campus internship or employment opportunity is a violation of F-1 status and will result in the termination of a student’s SEVIS record, requiring the student to depart the country immediately.

The CPT experience must relate directly to the student’s major area of study, be an integral part of the school’s established curriculum, occur prior to the student’s program end date on the Form I-20, requires a signed cooperative agreement or letter from the employer, and the student is receiving academic credit per the established Adelphi credit hour policy. ​Employment and academic credit ​must occur in the same academic term​ and follow the academic calendar “drop/add” dates.
​Employment or training must occur prior to the student’s program end date on the Form I-20​.

The student must have been lawfully enrolled on a full-time basis while physically present in the ​United States for one academic year (i.e. two full terms) with the same SEVIS record ID, unless their academic program requires immediate participation for all students. ​Non-degree students or participation in a non-degree program does not apply toward the one full academic year requirement.

A student may begin curricular practical training only after receiving his or her Form I-20 with the DSO endorsement and not before the CPT start date indicated on the form.

The employment can be full-time (more than 20 hours per week) or part-time (less than 20 hours per week) as necessary to meet the academic program requirements. Twelve months or more of full-time CPT will eliminate a student’s OPT eligibility.

Students can have more than one CPT authorization at the same time. However, CPT authorization is needed for each employer and each time period.

CPT can not be authorized to obtain real-world experience or to build your résumé. Students interested in practical training for these purposes must apply for pre-completion OPT with the .

Students may be eligible for CPT authorization for a required or elective academic internship, clinical or field experience, student teaching, and/or the Jaggar Community Fellows Program.

Definitions

Cooperative education (or co-operative education): A structured method of combining classroom-based education with practical work experience.

: Alternative work/study, internship, cooperative education, or any other type of required internship or practicum that is offered by sponsoring employers through cooperative agreements with the school.��

: Located in International Services, the DSO is responsible for performing institutional compliance responsibilities, including record-keeping and reporting responsibilities for the SEVIS records of nonimmigrant students in F visa categories.��

Employment: The condition of having paid work. The state of being employed. Remuneration for services

Educationally Affiliated: Work with an employer that is contractually affiliated with the school for on-campus employment even if the work site is not located on the campus (such as a research lab affiliated with your school).

Integral: Necessary to make a whole complete, essential or fundamental.

Internship: The position of a student or trainee who works in an organization, sometimes without pay, in order to gain work experience or satisfy requirements for a qualification.

Optional Practical Training: Optional practical training is one type of work permission available for eligible F-1 students. It allows students to get real-world work experience related to their field of study.

: Purposeful activity which relates directly to the student’s major area of study, is an integral part of the school’s established curriculum, organized to achieve learning outcomes, and aimed at applying acquired knowledge and skills in a working environment using the format of practical work and/or independent work under dual supervision (a supervisor from the facility of practical training and one from the College).

Practicum: A course of study designed especially for the preparation of teachers and clinicians that involves the supervised practical application of previously studied theory.

SEVIS: The Student and Exchange Visitor Information System (SEVIS) is the Web-based system that the uses to maintain information on Student and Exchange Visitor Program (SEVP)-certified schools, F-1 and M-1 students who come to the United States to attend those schools, U.S. Department of State-designated Exchange Visitor Program sponsors and J-1 visa Exchange Visitor Program participants.

Procedures

The student must request the CPT authorization from the Designated School Official, located in International Services by submitting a request through the and including the following:

• Participation in CPT Workshop
• Confirmation of academic credit registration
• Academic/Faculty Advisor Recommendation for CPT
• Official letter from the employer that includes the employer name, employer address, supervisor name, supervisor contact information, employment start and end date, number of hours per week, type of training and duties included.
• Explanation of how employment is an integral part of the academic program.

Forms

This policy does not have forms associated with it at this time. Upon periodic policy review, this area will be evaluated to determine if additional information is needed to supplement the policy.

Related Information

Federal resources regarding Curricular Practical Training:

• (PDF)
• (PDF)

Document History

This section must contain the following dates or placeholders for future dates:

• Last Reviewed Date: May 9, 2024
• Last Revised Date: May 9, 2024
• Policy Origination Date: August 2007

Who Approved this Policy

Executive Leadership Committee

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This policy defines restrictions on University-Sponsored travel to International Destinations categorized as High-Risk Destinations, outlines requirements for petitioning to participate in 91�Թ��� (“Adelphi”)-sponsored travel to such locations, and establishes protocols for recategorization to High-Risk Destinations.

Reason for Policy

The purpose of this policy is to provide information regarding the Adelphi’s support for student and employee travel to International Destinations categorized as High-Risk Destinations.

Who is Governed by This Policy

This policy applies to any student or employee participating in Adelphi-Sponsored travel to an International Destination, including those that:

1. have administrative support or a purpose that is under the supervision, direction, and/or advisement of a department or unit at Adelphi and/or,
2. receive funding from the University that directly supports international travel.

Policy

The mission of Adelphi is to transform the lives of all students by creating a distinctive environment of intellectual rigor, research, creativity, and deep community engagement. The University recognizes the important role of international travel in achieving this mission, in addition to the inherent risks.��

Adelphi does not support participation in University-Sponsored travel to International Destinations categorized as High-Risk Destinations. Adelphi defines High-Risk Destinations as locations categorized by the:

1. as
   • Level 3: Reconsider Nonessential Travel, or
   • Level 4: Avoid All Travel
2. as
   • Level 3: Reconsider Travel, or
   • Level 4: Do Not Travel

Students and employees who travel to High-Risk Destinations may be at risk of losing University sponsorship —including but not limited to credit for academic programs, financial aid and scholarships, funding for research, and/or endorsement of co-curricular and extracurricular activities.

The categorization applied to each country can be accessed at the and websites.

Petition Process

Students and employees who wish to travel to locations categorized by the CDC or U.S. Department of State as Level 3 may petition for an exception to this policy as follows:

1. Undergraduate students traveling to International Destinations:
   • Should request in writing to the sponsoring department whether a petition might be considered.
   • If granted the right to petition, students should complete and submit the Petition for International Travel: Risk Assessment Form to the sponsoring department.
2. Graduate Students and Employees:
   • Should complete and submit the Petition for International Travel: Risk Assessment Form to the sponsoring department.
3. Employees leading group programs to International Educations
   • Should request in writing to the sponsoring department whether a petition might be considered.
   • If granted the right to petition, the leader should complete and submit the Petition for International Travel: Risk Assessment Form to the sponsoring department.

All persons who travel under an exception to this policy will be required to sign an Informed Consent, Assumption of Risk, and Release of Liability for Travel Abroad to High Risk Locations as a condition of their travel.

The executive leader of the sponsoring department adjudicates all petition requests.

Recategorization to High-Risk Destination

In the event the CDC or the U.S. Department of State re-categorizes an International Destination as a High-Risk Destination, any upcoming travel may be canceled and any students or employees at the destination may be subject to mandatory departure. The executive leader of the sponsoring department will determine next steps. Individuals who choose to remain in-country against the recommendations of Adelphi must sign the Informed Consent, Assumption of Risk, and Release of Liability for Travel Abroad to High Risk Locations.

Definitions

High-Risk Destination: Locations categorized by the:

1. (CDC) as
   • Level 3: Reconsider Nonessential Travel, or
   • Level 4: Avoid All Travel
2. as
   • Level 3: Reconsider Travel, or
   • Level 4: Do Not Travel

International Destination: A location outside the 50 states of the United States of America. International Destinations do include U.S. territories such as American Samoa, Guam, Northern Mariana Islands, Puerto Rico, and the U.S. Virgin Islands.

University-Sponsored programs include credit and non-credit bearing programs that:

• have administrative support or an academic purpose under the supervision, direction, and/or advisement of a department or unit at Adelphi and/or,
• receive funding from Adelphi that directly supports international travel.

Procedures

Faculty & Staff Travel Procedures

Forms

• Informed Consent, Assumption of Risk, and Release of Liability for Travel Abroad to High-Risk Locations Form
• Petition for International Travel: Risk Assessment Form

Related Information

• Student International Travel Policy

Document History

• Policy Origination Date: unknown
• Last Reviewed Date: March 27, 2025
• Policy Reviewed by: Policy Owner and Policy Experts – Substantive Changes
• Last Approval Date: October 22, 2024

Who Approved This Policy

Executive Leadership

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The mission of 91�Թ��� (“Adelphi”) is to transform the lives of all students by creating a distinctive environment of intellectual rigor, research, creativity, and deep community engagement. Adelphi recognizes the importance of international travel opportunities for Adelphi students in achieving this mission, in addition to the inherent risks. This policy establishes who, where, when, and how students may travel internationally as part of University-Sponsored Programs. This policy also provides a process to assess the health and safety risks associated with travel to International Destinations.

Reason for Policy

This policy standardizes protocols for all Adelphi students who travel to International Destinations as part of a University-Sponsored Program. It also outlines Adelphi’s efforts to assess potential risks associated with travel to International Destinations and to reduce those risks.

Who is Governed by this Policy

This policy applies to all undergraduate and graduate students traveling to International Destinations as part of University-Sponsored Programs. University-Sponsored Programs include Study Abroad, internships, research, service learning, volunteer opportunities, conferences, registered student organization activities, student groups affiliated with academic departments, and non-credit-bearing University programs.

This policy does not apply to Personal Travel to International Destinations. This policy does not apply to employees of 91�Թ���.

Policy

Eligibility Requirements for International Travel

Adelphi grants qualified students the option to live, study, research, work, and volunteer in International Destinations. The Center for International Education (CIE) reserves the right to deny or withdraw approval for student participation in Study Abroad and/or Travel Abroad. Students who travel to International Destinations as part of a University-Sponsored Program must meet the following eligibility requirements:

Academic Requirements

• The minimum GPA required to Study Abroad is:
  • For undergraduate students, the minimum cumulative GPA required to qualify for Study Abroad is 2.5.
  • For graduate students, the minimum cumulative GPA required to qualify for study abroad is 3.0.
• Mid-term reports and the most recent academic record will be reviewed for students who have not yet established an Adelphi GPA.
• In accordance with the , a student may not study at another institution during their first, or final, 30 hours of coursework. A student may file an Academic Petition through the Office of the Dean in the college or school of their major for a waiver of this academic regulation.
• A student who Studies Abroad for the full semester must maintain full-time student status. Failure to maintain full-time status may result in the cancellation of the student’s term abroad with the subsequent loss of academic credits, tuition payment, and federal or other financial aid.
• Students who are not registered for a faculty-led course are not permitted to travel with the group.
• Leaders, programs, and host institutions may establish additional academic eligibility requirements, including, but not limited to, a higher minimum GPA, interviews, essays, and course prerequisites.

Conduct Requirements

Students seeking to participate in Travel Abroad must file for a through the Office of Student Conduct and Community Standards. The sponsoring department will work with the Student Conduct Office to evaluate active conduct matters and incomplete sanctions to determine if the student will be approved for travel.

Documentation

• Students must have a valid passport to travel internationally.
• Students are responsible for researching the visa requirements of the intended destination and obtaining proper travel documentation.
• Students maintaining F-1 international student status must contact International Services to ensure they have the correct immigration documentation.

Insurance Requirements for Travel Abroad

All students must purchase the following minimum amount of international travel insurance coverages:

• $100,000 overall medical coverage at the travel destination
• $100,000 Security Evacuation
• $25,000 Repatriation/Return of Mortal Remains
• $25,000 Emergency Medical Evacuation

International emergencies can be costly. Students should be aware that expenses incurred in excess of the coverage amounts above are the responsibility of the student and not Adelphi.

Program Duration

• Undergraduate students: The maximum length of Study Abroad is one academic year or two semesters. Permission to extend this period by a summer or a short-term session may be requested from the Office of the Dean in the college or school of the student’s major.
• Graduate students: The maximum length of Study Abroad is one semester abroad.
• Doctoral candidates: The maximum length of Study Abroad is two semesters abroad.

Any student seeking to appeal a decision regarding their eligibility to participate in a University-Sponsored Program should address the appeal in writing to the relevant party.

Approved International Travel Destinations

Adelphi recognizes the important role of international travel in achieving its mission, in addition to the inherent risks. Students should refer to the University-Sponsored Travel to High-Risk Destinations Policy, which defines restrictions on University-Sponsored travel to International Destinations categorized as High-Risk Destinations for students, faculty, and employees, outlines requirements for petitioning to participate in University-Sponsored travel to such locations, and establishes protocols for travel to locations recategorized as High-Risk Destinations.

91�Թ��� International Travel Application (“Application”)

All Adelphi students who travel internationally as part of Adelphi-sponsored programs , which includes the submission of all forms, documents, and legal releases, and be accepted to participate.

The department sponsoring the program is responsible for the overall management of the Application and reserves the right to deny or withdraw approval for student participation in Study Abroad and/or Travel Abroad.�� The department sponsoring the program may also limit the number of students allowed to travel to International Destinations.

The Application is kept in a confidential and secure database to maintain key travel information for students traveling to International Destinations on University-Sponsored programs. It is also used to assess potential risks associated with students’ participation and initiate strategies to reduce those risks. Travelers are responsible for ensuring information on the Application is accurate, including but not limited to health information, travel dates, emergency contacts, and contact information at the international destination.

The Application is the official and authoritative source of traveler information for locating and communicating with travelers, responding to emergencies, and managing media and public relations during critical incidents. It also serves as the central source of student travel abroad data for institutional reporting on travel to international destinations.

In addition to collecting basic information, including travel documents, itineraries and emergency contacts, the international travel application informs students of financial, academic and conduct standards for travel to international destinations.

Credit Transfer

Adelphi students studying abroad on programs approved by CIE can earn Adelphi academic credit in accordance with the Adelphi Transfer Credit Policy.�� Courses transferred to Adelphi from Study Abroad contribute towards the maximum 90 credit transfer limit.

In order to receive credit for courses taken abroad, students must obtain the Adelphi course equivalency and academic approval for all courses prior to departure by completing the Adelphi Course Equivalency Form. Credits can satisfy major, minor, and elective requirements.

Grade appeals regarding courses taken during Study Abroad will be considered in accordance with the procedures of the host institution or the provider. In the case of an Adelphi independent study course(s) taken abroad, appeals will follow standard procedures.

Health and Safety

Students are responsible for their own health and safety. Students are responsible for obtaining required and/or recommended immunizations as outlined by their healthcare provider and mandated by the international destination. Adelphi strongly recommends that students traveling internationally visit a health care practitioner in the months leading up to departure and that all students familiarize themselves with and follow the recommendations of ��based on the student’s travel itinerary.

• Health Self-Assessment Process:��The health assessment process is intended to prompt students to consider their health through the lens of international travel, make the department sponsoring the Travel Abroad aware of potential health challenges, and initiate discussion about how best to ensure a successful international experience.
  • All Adelphi students who travel to International Destinations on University-Sponsored programs must complete the Health Self-Assessment in the Application, identifying allergies, dietary preferences/restrictions and prescription medications. Health information will be shared with relevant parties, including, but not limited to, program leaders, host institutions, etc.
  • Disclosure of a pre-existing physical or mental health condition (e.g. recent hospitalizations, instances of self-harm) does not preclude participation in international travel; however, a representative from Adelphi may contact students to discuss the proposed destination and program, and their plan for managing health conditions while abroad. If an applicant’s physical or mental health status requires resources not available on the program or in the destination and for which there are no reasonable accommodations, Adelphi reserves the right to deny participation in a program and will encourage the student to select an alternative program option.
• All Adelphi students who travel to International Destinations on University-Sponsored programs must participate in a pre-departure orientation developed by the department sponsoring the program and/or CIE. This orientation is intended to help prepare students for their upcoming experience; however, this orientation should not be relied upon as the sole source for safety and health preparation. Students’ individual needs vary, and each student is responsible for taking their own health and safety precautions.
• All Adelphi students who travel internationally are subject to University Policies and the Student Bill of Rights.

Emergency Protocol

Adelphi should not be relied upon as the sole source of information for determining whether emergency situations exist at or near the travel destination. It is the student’s responsibility to maintain awareness of local conditions, including potential dangerous weather events, violence, or political unrest, as well as other unforeseen circumstances, and to take steps to ensure their own personal safety.

The following procedures are in place to prepare for an event that impacts Adelphi students in International Destinations:

1. The Application is the primary source of information in case of an emergency.
2. Students traveling to International Destinations are required to enroll themselves in the Smart Traveler Enrollment Program (STEP), a free service provided by the U.S. Department of State to allow U.S. citizens and nationals traveling abroad to enroll their trip with the nearest U.S. Embassy or Consulate.
3. Adelphi Public Safety Command Center offers 24-hour coverage and serves as a resource to students during their travel abroad experience and will notify the appropriate Adelphi representative if support is needed.

Financial Aid (and Scholarships)

Adelphi is committed to making Study Abroad affordable for all Adelphi students and has adopted policies and practices that ensure that a semester abroad will not substantially exceed the costs of a semester on campus. This financial policy applies only to programs approved by CIE. Students are not able to apply their financial aid and/or scholarships in support of non-approved programs.

• All U.S. citizens and eligible non-citizens seeking financial assistance for their Study Abroad program must file the Free Application for Federal Student Aid (FAFSA) by Adelphi’s proscribed deadline, must have completed the verification process, and must have submitted all requested documents before departure for their program.
• U.S. students and eligible non-citizens studying abroad for a semester or an academic year with approved programs will retain all of their federal financial aid and 50% to 100% of Adelphi institutional aid (scholarships, grants, etc.), provided students meet all applicable eligibility criteria for the awards. Students can use 100% of their Adelphi semester scholarships for program providers whose academic program fees total 65% or less of Adelphi’s semester tuition. For program providers whose semester academic program fees are higher than 65% of Adelphi’s semester tuition, students will be able to use 50% of their semester scholarships. This excludes work-study, athletic, residential, tuition discounts and Adelphi employee tuition remission/exchange.
• U.S. students and eligible non-citizens who Study Abroad as a Direct Exchange retain all of their federal financial aid and 100% of their Adelphi institutional aid.
• Certain Adelphi scholarships that require performance or service on campus, such as athletic and graduate teaching assistantships may not apply to Study Abroad.�� Students should confirm in writing with the department where the award originates (e.g. athletics) when considering Study Abroad.
• Tuition discounts, such as the AUI Progressed Student Remission, will not be granted to students during semester-long Study Abroad.
• Students must disclose to the Office of Student Financial Services any additional awards they receive, such as travel scholarships provided by the program provider; failure to disclose these awards may result in the cancellation of a student’s program and disciplinary action from Student Conduct and Community Standards.
• Students accepted to a program with tuition costs higher than Adelphi’s tuition are responsible to pay the additional cost to Adelphi.
• Questions concerning mid-semester withdrawals and the impact on financial aid should be referred to the One-Stop Student Services Center.
• Grades earned during Study Abroad will be considered by the Scholarship Review Committee for determining scholarship renewal.

Tuition and Fees

All tuition charges will be assessed to the student account for the relevant semester, and an international travel fee may also be applied.

Tuition remission cannot be used for Study Abroad, except as noted in the Tuition Remission policy.

Students are responsible for all travel-related costs, including but not limited to: immigration documents, airfare, room and board, international health insurance, damage deposits, student activity or facilities fees, excursions, entertainment, books, ground transportation, vaccinations, and personal expenses.

Federally Funded International Travel

Grants from some federal agencies and most federal contracts require that international travel, even if included in the award, be approved in advance by the sponsoring agency. Before making arrangements for international travel that will be funded by a grant or contract, the traveler should review the terms and conditions of the award or consult with the 91�Թ��� Grant Accountant office.

Fly America Act

Travel to international destinations supported by federal grants and contracts is subject to the (49 U.S.C. 40118), which requires to the maximum extent possible the use of U.S. carriers for travel that will be reimbursed from federal grants and contracts.�� This requirement shall not be influenced by factors of cost, convenience, or personal travel preference. A U.S. flag air carrier service may include service provided under a Code Share Agreement with a foreign air carrier when the ticket, or documentation for an electronic ticket, identifies the U.S. flag air carrier’s designator code and flight number. The regulations concerning the use of foreign air carriers on federal funds must be followed by all Adelphi personnel, students, trainees, consultants and collaborators who are reimbursed for air travel with federally-funded prime awards or federal pass-through funds (subcontracts, subawards and subrecipient agreements).

Program Withdrawal or Termination

• Students traveling to International Destinations are subject to local laws and regulations.
• Students traveling to International Destinations with University-Sponsored Programs remain under the jurisdiction of Adelphi policies, rules, and regulations found in the Code of Conduct, Code of Academic Honesty, and in the Undergraduate and Graduate Bulletins. They are also under the jurisdiction of the codes of conduct of the host institution or provider. Program participation may be terminated for violations of either policy with the subsequent loss of credits and of tuition payment, and possible disciplinary action upon their return to campus.
• Students withdrawing from a program for any reason, including a medical withdrawal, will be responsible for non-refundable expenses that were made on their behalf. In addition, they may be subject to refund policies of the study abroad host institution or provider. Mid-semester withdrawals for any reason will require the university to perform a recalculation of eligibility for financial aid.
• In case of emergency program cancellation or repatriation mandated by Adelphi, host institution or program provider, the U.S. Department of State, CDC, or local government, Adelphi will attempt to provide completion of semester studies or alternative ways for students to complete their planned number of credits during the term involved without incurring additional tuition costs. Adelphi will not be responsible for additional costs as the result of program cancellation, including but not limited to emergency travel expenses, program fees, and housing fees. Students should review the insurance policies to determine if a portion of the expenses may be reimbursed.

Definitions

Direct Exchange: Classification of Study Abroad, as outlined in a partnership agreement, in which no tuition fees are charged to 91�Թ��� by the host institution.

High-Risk Destination:�� Location categorized as Level 3: Reconsider Travel or Level 4: Do Not Travel by the U.S. Department of State or classified as Level 3: Reconsider Nonessential Travel, or Level 4: Avoid All Travel by the CDC.

International Destination: A location outside the 50 states of the United States of America. International Destinations do include U.S. territories such as American Samoa, Guam, Northern Mariana Islands, Puerto Rico, and the U.S. Virgin Islands.

Low-Risk Destination: Locations categorized as�� Level 1: Exercise Normal Precautions or Level 2: Exercise Increased Caution by the U.S. Department of State or classified as Level 1- Practice Usual Precautions and Level 2- Practice Enhanced Precautions by the CDC.

Personal Travel: Travel on a program or for a purpose not affiliated with the University by an individual who uses their own funds, or other non-University funds, to support this travel. Personal travel includes additional independent travel before or after travel for University-Sponsored purposes that is not part of the official itinerary.

Short-term Study Abroad: ��A student studying abroad on an approved program administered by a third party that is less than a semester long (e.g. programs that take place during January term, spring break, and summer).

Study Abroad: Students travel on a university-approved program to an International Destination for which the student receives academic credit.�� The credit may be issued by Adelphi or transferred in from an institution or third party provider.

Travel Abroad: Students travel on a university-approved program for which no academic credit is awarded.�� This includes, but is not limited to, programs such as alternative spring break, volunteer programs, and conferences.

University-Sponsored Programs include credit and non-credit bearing programs that:

• have administrative support or an academic purpose that is under the supervision, direction, and/or advisement of a department or unit at Adelphi and/or,
• receive funding from Adelphi that directly supports international travel.

Procedures

• Academic Petitions
• Credit Transfer

Forms

• Adelphi Academic Petition
• Adelphi Course Equivalency Form
• Petition for International Travel: Risk Assessment Form

Related Information

• International Program Development Process
• Tuition Remission Policy
• University-Sponsored Travel to High-Risk Destinations Policy

Document History

• Policy Origination Date: unknown
• Last Reviewed Date: March 27, 2025
• Policy Reviewed by: Policy Owner and Policy Experts – Substantive Changes
• Last Approval Date: October 11, 2024

Who Approved This Policy

Executive Leadership

The post Student International Travel Policy appeared first on 91�Թ���.

In addition to , 91�Թ��� (the “University”) provides an additional twenty (20) hours of paid leave to full-time and regular part-time non-faculty pregnant employees for prenatal care, in addition to their existing sick leave. This prenatal leave is not accrued and can be used under certain conditions, as required by New York State law and herein.

Reason for Policy

New York’s Paid Prenatal Leave Law, which went into effect January 1, 2025, provides employees with twenty (20) hours of paid leave time per 52-week period to be used by pregnant employees for prenatal healthcare services during their pregnancy or as related to their pregnancy. This leave time is in addition to other leave options available to employees.

Who Is Governed by this Policy

Non-union full-time, part-time, hourly and student employees directly receiving prenatal health care services. All benefits, terms, and conditions of employment for unionized members of the University’s workforce are governed by the employee’s applicable collective bargaining agreement. Employees covered by a collective bargaining agreement should contact their union representative regarding such benefits.

Policy

91�Թ��� recognizes that employees will need medical care related to their pregnancy that may necessitate their absence from work. Employees can use up to twenty (20) hours for this leave in a 52-week period to cover health care services they receive during their pregnancy or related to such pregnancy, including:

• Physical examinations;
• Medical procedures;
• Monitoring and testing;
• Discussions with a health care provider related to the pregnancy;
• Fertility treatment or care appointments, including in vitro fertilization; and
• End-of-pregnancy care appointments.

This leave does not include post-natal or postpartum appointments, though other leave time available to employees can be used for these purposes.

Non-union full-time employees, part-time, hourly and student employees are covered.

Paid Prenatal leave time can only be utilized in hourly increments. Employees will be paid their normal rate of pay for any paid leave time under this law, or the applicable minimum wage rate, whichever is greater. Use of paid prenatal personal leave is not considered hours worked for purposes of calculating overtime.

The University will not require the disclosure of confidential information as a condition of providing paid prenatal personal leave.

When does a 52-week period begin? The first time an employee uses Paid Parental Leave begins the 52-week period for that employee. Meaning that the 52-week period commences on the day the first leave time is taken (see defined below).

All full-time, part-time, hourly and student employees who are directly receiving prenatal health care will be credited with twenty (20) hours of paid prenatal leave. A spouse, partner, or another support person attending prenatal appointments with a pregnant person is not entitled to Paid Prenatal Leave. This time does not accrue or require that an employee work at the University for any minimum amount of time before accessing Paid Prenatal Leave. If an employee requires more than twenty (20) hours of prenatal leave in a 52-week period, they will need to use other leave time available. Unused prenatal leave time is not payable upon termination of employment.

Enforcement and Retaliation

Employees will not be discharged, threatened, penalized, or in any other manner discriminated or retaliated against because they have exercised their rights to request and use sick leave or prenatal personal leave under this policy and applicable law.

Definitions

• 52-week period: the 52 consecutive weeks following the first day an employee uses Paid Prenatal leave. For example, if an employee begins using their prenatal leave for an appointment on May 15th, the 52-week period begins May 15th of that year and ends on May 14th the following year. Once that period expires, any unused portion of the twenty (20) days is lost, and the employee is allotted another twenty (20) hours for future use.
• Prenatal care: health care services received by an employee during their pregnancy or related to such pregnancy, including physical examinations, medical procedures, monitoring and testing, and discussions with a health care provider related to the pregnancy. It also covers fertility treatment or care appointments, including in vitro fertilization, and end-of-pregnancy care appointments.

Procedures

Prenatal leave time must be documented on the PTO portal in and will auto populate on the timesheet for non-exempt employees. Employees should refer to the PTO portal for a record of their time taken and remaining balance.

Forms

This policy does not have related forms at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Related Information

The has more information on this required policy.

Document History

• Last Reviewed Date: July 3, 2025
• Last Approval Date: July 3, 2025
• Policy Origination Date: March 10, 2025
• Policy Reviewed by Executive Leadership

Who Approved This Policy

Executive Leadership

The post Paid Prenatal Leave Policy appeared first on 91�Թ���.